Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
We are recruiting to fill the position below:
Job Title: Senior Procurement Officer
Location: Abuja
Level: Operations - Logistics
Length of contract: Fixed term
Hours: 40
Role type: National
Travel involved: In-country travel on occasion
Reporting to: Office Manager
Grade: 8
Country Background
Malaria Consortium has been operational in Nigeria since 2008 first as a lead of the large DFID funded Support to National Malaria Programme (SuNMaP) and now as lead or partner on several programmes. In 2012, Malaria Consortium fully established itself in Nigeria with a long-term commitment and opened a country office.
Job Purpose
The Procurement Officer will be responsible for all Abuja based procurement planning and procurement for Malaria Consortium activities in Nigeria.
Scope of Work
The Procurement Officer will support project procurement plan design and regular updating.
They will setup and manage all Abuja strategic supplier agreements, and will conduct all Abuja based procurement in accordance with the Malaria Consortium Procurement Policy.
Key Working Relationships
The Procurement Officer will report to the Abuja Office Manager, and will work closely with all Abuja based staff to provide them procurement support.
They will also work with state staff for all state procurement conducted or supported in Abuja
Key Accountabilities Procurement planning (15%):
Support project managers with the design of procurement plans for all new projects to allow all project procurement's to be delivered on-time at value for money following compliant processes
Work with project managers to review all project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes
Conduct regular price list surveys in Abuja for all regularly sourced supplies and services
Conduct an annual market survey for regularly sourced supplies to ensure Malaria Consortium is considering all qualified suppliers in the market for regularly required items
Strategic supplier agreements (25%):
Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
Setup all Abuja based Framework Agreements and Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
Track all procurement's against all strategic supplier agreements and provide quarterly reports to the Abuja Office Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year
Procurement (60%):
Conduct all Abuja based procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
Maintain a record of the status of all procurement's, which will be shared weekly with all relevant staff so that they can plan for their arrival
Chair the Country Procurement Review Committee (PRC), taking the minutes of all PRC meetings, and ensuring that the PRC follows the process as defined in the Malaria consortium Procurement Policy
Person Specification, Qualifications and Experience Essential:
Degree or similar qualification in Procurement or related field
At least 3-5 years’ experience working in an operations related role specifically in procurement
Proven writing skills in English
Ability to work effectively and sensitively with staff in other locations
A collaborative and flexible style, with a strong service mentality
Facilitation and coordination skills
Sector awareness related to procurement
Desirable:
Attentive to detail
Highly organised
Flexible and self- motivated
Excellent written and oral communication skills
He/she must clearly display the ability to effectively prioritise and perform to tight deadlines
Work-based Skills and Competencies Essential:
Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
Analytical skills
Desirable:
Good coordination skills
Core Competencies
Delivering results (Level B - Takes on pieces of work when required and demonstrates excellent project management skills):
Shows a flexible approach to taking on additional work/ responsibilities when needed to