Front Office Executive and EA to CEO

The candidate should have excellent communication skills.
Provide office support services in order to ensure efficiency and effectiveness within the office.
Main Activities
Receive, direct and relay telephone messages and fax messages
Direct the Visitors and customers to the employees and the Directors office .
Pick up and deliver the mail
Open and date stamp all general correspondence
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, conferences and conference
telephone calls
Make preparations for Council and committee meetings
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide word-processing and secretarial support
2. Perform clerical duties in order to maintain Hamlet administration
Main Activities
Develop and maintain a current and accurate filing system
Monitor the use of supplies and equipment
Coordinate the repair and maintenance of office equipment
3. Performs receptionist functions
Main Activities
Answer all incoming calls and handle caller’s inquiries whenever possible.
Re-direct calls as appropriate and take adequate messages when required
Greet, assist and/or direct Customers, visitors and the general public
4. Support the Executive Director and other staff
Main Activities
Assist the Executive Director and other staff as requested
Provide administrative services for the Executive Director
5. Perform other related duties as require