Executive Assistant

Job Description

•Produces information by transcribing, formatting, inputting, editing,
retrieving, copying, and transmitting text, data, and graphics.
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Conserves executives time by reading, researching, and routing
correspondence, drafting letters and documents, collecting and
analyzing information, initiating telecommunications.
• Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone ,answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information
• Completes projects by assigning work to clerical staff, following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.

• Maintains office supplies inventory
by checking stock to determine inventory level, anticipating needed
supplies, evaluating new office products, placing and expediting orders
for supplies, verifying receipt of supplies.
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Ensures operation of equipment by completing preventive maintenance
requirements, following manufacturer's instructions, troubleshooting al
functions, calling for repairs, maintaining equipment new equipment and
techniques.
•
Maintains professional and technical knowledge by attending
educational Workshops, reviewing professional publications, establishing
personal networks and participating in professional societies.

• Contributes to team effort by accomplishing related results as needed.