company secretary

1. Organizing, preparing agendas, notices and all other relevant documents for and taking minutes of board meetings and annual general meetings (AGMs) and Extra Ordinary Meetings (EGM);
2. Maintaining statutory books, including registers of members, directors and secretaries;
3. Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
4. Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies.
5. Preparing and filing of e-forms with Ministry of Corporate Affairs within the time limit prescribed under the law.
6. Preparing and filing of forms to be filed with RBI & follow up.
7. Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
8. Coordinating with external regulators and advisers, such as lawyers and auditors.
9. Paying dividends and managing share option schemes;
10. Taking a role in share issues, mergers and takeovers, due diligence
11. Ensure that all notifications to Board are issued within the regulatory periods
12. Other jobs assigned to you by your company.
13. Complying with all the statutory requirements relating to ROC, FEMA etc. and ensure all statutory compliance,
14. Liasoning with ROC, CLB etc. as and when required.
15. Organizing Secretarial data so that it can be easily retrieved