Assistant Manager: Program Execution

SUMMARY
Responsible for execution of programs, managing events and ensuring deadlines and budgets are adhered to. Directs coordination of activities to prepare for the day of the event. Organises complete wide range of activities requiring clear communication, excellent organisational skills and attention to detail.Must work well under pressure, ensuring the smooth and efficient running of a program.
PRIMARY RESPONSIBILITIES
Researching markets to identify opportunities for events;
Liaising with clients to ascertain their precise event requirements;
Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
Agreeing to, and managing a budget;
Securing and booking a suitable venue or location;
Ensuring insurance, legal, health and safety obligations are adhered to;
Coordinating venue management, caterers, stand designers, contractors and equipment hire;
Organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
Identifying and securing speakers or special guests;
Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
Coordinating staffing requirements and staff briefings;
Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
Preparing delegate packs and papers;
Liaising with marketing and PR colleagues to promote the event;
Liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
Overseeing the dismantling and removal of the event and clearing the venue efficiently;
Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
EDUCATION / QUALIFICATION
Graduates in Hotel Management, PR, Corporate Communication, Event Management, BBA etc.
1.Convent/English medium educated
2.Excellent written and verbal communication in English. Knowing foreign languages will be preferred.
Young Energetic Fresher’s may apply.
SKILLS
An Program Manager should have good communication skills, be confident of accepting challenges and an ability to understand and react properly to a given situation. He/She must have creativity and organizational skills. Team spirit and leadership skills are the other prerequisites. Take care of every minute details of the event. Also, be ready to travel within/outside India, as per business requirements.