Administrative Assistant

Administrative Assistant

Job Description

The administrative assistant is responsible for common office duties and ensuring proper flow of office procedures. The assistant is to ensure smooth running of our company’s office and warehouse. An organized, self- motivated individual who pays attention to detail. This role cuts across a variety of administrative tasks such as organizing mails, book keeping, clerical duties, documentation, assistance to other staff and more. This role will undergo training to learn use of particular computer software specific to us.

Duties and Responsibilities

;    Create, update and maintain personnel records of clients, financial records and other related/non-related records or data.

;    Assist with book keeping (Hardcopy and softcopy)

;    Support staff

;    Emailing clients etc

;    Assist with travel arrangement of office staff

;    Coordinate office and warehouse maintenance issues

;    Phone calls

;    Drafts, formats and printing of any relevant documents

;    Manages staff expense requests

; Assist with website functions and social media profiles

; Create agendas and note taking in meetings

; Weekly updates of companies’ progress, issues, observations and other related updates

; Timely reports, preparation of presentations/proposals as assigned

; Attending to visitors

Skills and Qualifications

;    Diploma or bachelor’s degree

;    Proficient computer skills including Microsoft office suite ( Word, PowerPoint and excel)

;    Excellent written and verbal communication skills (English)

;    Highly organized

;    Willingness to grow and learn with the company

;    Time management skills

        Extras

;    Prior Office Management Experience/Handling Administrative affairs is a plus and preference

;    Ability to speak other languages is a plus